STATUTES OF MUNAP - DGB

Article 4 :

The mutual includes:

• Honorary members;
• Benefactor members;
• Active members, hereinafter referred to as 'members.'

Article 5 :

Any individual or legal entity that, without enjoying the benefits of the Mutual, contributes to its prosperity through various contributions or services is considered an honorary or benefactor member.

Article 6 :

An active member is any active personnel in the central or decentralized services of the Directorate-General of Budget who adheres to these statutes, pays an admission fee, and regularly pays their dues.

Article 7 :

Active members remain so, provided they continue to pay their dues. This includes individuals mentioned in Article 6 above who are on secondment, in an available position, or are eligible for retirement and have joined the Mutual six (6) months before their departure.

Article 8 :

Membership can be lost by:

• Resignation;
• Suspension;
• Expulsion;
• Death.

Article 9 :

The administration of the Mutual is ensured by the following bodies:

• The General Assembly;
• The Board of Directors;
• The Executive Board;
• The Financial Committee.

Article 10 :

1. The General Assembly is the highest authority of the Mutual.
2. It includes all personnel of the Directorate-General of Budget who are active members as defined in Articles 4 and 7 above.
3. The General Assembly's proceedings are presided over by the Director-General of Budget.
4. The Executive Director reports on the matters on the agenda.

Article 11 :

The General Assembly is responsible for:

• Defining the major directions of the Mutual;
• Electing members of the Board of Directors;
• Electing members of the Financial Committee;
• Electing members of the Executive Board;
• Adopting and amending the statutes and internal regulations.

Article 12 :

1. The General Assembly meets once a year at the Mutual's registered office in a regular session, convened by its president or at the request of two-thirds of its members.
   Decisions are made by a simple majority of the members present or represented. In case of a tie, the president's vote is decisive.
2. It can also meet in an extraordinary session when necessary, convened by its President or at the request of two-thirds of its members.
   In this case, decisions are made by a majority of two-thirds of the members present or represented.
3. Each member has one vote in case of a vote. No member can hold more than one proxy.
4. It can only convene and deliberate if three-quarters of its members are present or represented.

Article 13 :

1. The Board of Directors of the Mutual consists of 10 (ten) elected members distributed by college as follows:
   • College of Regional Financial Controllers: 1 member;
   • College of Departmental Financial Controllers: 1 member;
   • College of Directors and Division Chiefs: 1 member;
   • College of Deputy Directors: 1 member;
   • College of Central and Specialized Financial Controllers: 1 member;
   • College of Departmental Heads: 1 member;
   • College of Cadres: 1 member;
   • College of Agents: 1 member;
   • College of Retirees: 1 member.
   Board members are elected for a renewable two-year term.
2. The Board of Directors elects its president from among its members, by a two-thirds majority of the members present or represented. In case of multiple candidates and the need for a second round, a simple majority is sufficient to decide between the two candidates who received the most votes.
3. The Board of Directors meets at least twice a year and upon the convocation of its president. It can also meet in an extraordinary session convened by its President or at the request of half of its members.
   
   In all cases, it must meet before each session of the General Assembly.
4. Board members do not receive remuneration for their functions. However, they can claim reimbursement of expenses incurred in the interest of the Mutual and an allowance for special tasks granted by the Board of Directors.

Article 14 :

The Board of Directors has the broadest powers to assess the management of the Mutual. In this capacity, it is responsible for, among other things:

• Setting the action program of the Mutual;
• Adopting the budget of the Mutual;
• Adopting activity reports;
• Definitively approving the annual financial statements (balance sheet and income statement);
• Approving the draft agendas of the General Assembly as well as all documents submitted to this body;

Article 15 :

1. The Executive Board is the management body of the Mutual.
2. It consists of:
   • An Executive Director;
   • A Secretary General;
   • An Assistant Secretary General;
   • A General Treasurer;
   • An Assistant General Treasurer.
3. The Executive Board is locally represented by Regional Delegations consisting of:
   • A Delegate;
   • A Secretary;
   • A Treasurer.
4. Executive Board members are elected for a period of two (2) years, renewable by the General Assembly.

Article 16 :

1. Executive Board members are jointly responsible for the management of the Mutual.
2. The Executive Board meets at least once a month and as often as required by the circumstances, convened by the Executive Director to discuss issues related to the management of the Mutual and the fulfillment of their functions.
3. The Secretary General reports on the agenda of the Executive Board meetings convened and chaired by the Executive Director.
   Outside of the Executive Director, their duties are specified in the internal regulations.
4. The Executive Board can delegate some of its powers to Regional Delegations. The regional delegate shall account for the use of this delegation, as necessary.

Article 17 :

1. The Executive Director represents the Mutual in all civil and legal acts and in court. In this capacity, he/she:
   • Convenes and presides over Executive Board meetings;
   • Is the budget officer of the Mutual;
   • Proposes to the Board of Directors any measures necessary for the proper functioning of the Mutual;
   • Reports on the matters on the agenda of the General Assembly and the Board of Directors.
2. Reports on the matters on the agenda of the General Assembly and the Board of Directors.

Article 18 :

1. The Mutual is represented outside of Yaoundé by Regional Delegations responsible for assisting the Executive Board in the fulfillment of its missions.
2. Regional delegation members are elected by a local assembly for a term of two years, renewable.
3. Each regional delegation includes:
   • A Regional Delegate;
   • A Regional Secretary;
   • A Regional Treasurer.
   Their duties are specified in the internal regulations.

Article 19 :

1. The Financial Committee consists of:
   • A President;
   • A Reporter;
   • A Member.
2. It is elected for a period of two (2) years, renewable, by the General Assembly through majority list voting in a single round.
   Their duties are specified in the internal regulations.

Article 20 :

The financial year of the Mutual runs from January 1st to December 31st.

Article 21 :

The financial and accounting management of the Mutual is subject to the rules of private accounting.

Article 22 :

The resources and expenses are recorded in a balanced budget.

Article 23 :

The resources of the Mutual come from:

• Subscriptions from benefactor and honorary members.
• Membership fees;
• Monthly contributions from members,
• Financial income from funds placed or deposited with financial institutions;
• Various revenues: proceeds from artistic works and cultural and sports events organized by the Mutual.

Article 24 :

1. One or more bank accounts are opened in the name of the Mutual at the headquarters and in the Regional Delegations.
   At the opening of the account, three signatures are deposited: that of the Executive Director, the General Treasurer, and the Secretary General.
   In the Regional Delegations, those of the Delegate, the Treasurer, and the Secretary.
2. Any withdrawal of money requires a mandatory double signature. That of the Executive Director and the General Treasurer. In case of the unavailability of one of these two individuals, that of the Secretary General.
3. In the Regional Delegations, those of the Delegate and the Treasurer. In case of the unavailability of one of these two individuals, that of the Secretary General.

Article 25 :

1. The membership fees and contributions are fixed as follows:
Admission fee :
• Decision-Making Agents: 10,000 F
• Contractual Agent: 15,000 F
• Cadres: 20,000 F
• Department Heads: 30,000 F
• Deputy Directors: 50,000 F
• Division Chiefs: 75,000 F
• Directors: 100,000 F
• Director General: PM
Annual Contribution :
• Members holding the rank of Deputy Director and above: 3,000 F per month, i.e., 36,000 F per year;
• Members responsible up to the rank of Department Head: 2,500 F per month, i.e., 30,000 F per year;
• Cadres and Contractual Staff: 2,000 F per month, i.e., 24,000 F per year;
• Decision-Making Agents: 1,500 F per month, i.e., 18,000 F per year;
• Retirees: Cadres and Managers: 1,500 F per month, i.e., 18,000 F per year;
• Agents: 1,000 F per month, i.e., 12,000 F per year;
• Spouse: 2/3 of the member's contribution amount;
• Child: 1/3 of the member's contribution amount;
• Parent: 1/3 of the member's contribution amount.
The annual contribution amount must be paid no later than June 30th of the current year.

Article 26 :

1. The expenses include:
   • The costs of managing the Mutual;
   • Assistance charges as follows;
   • Death allowance:
2. Only members who are up to date with their contributions can claim the benefits mentioned above.
3. The entitlement to the Mutual's benefits commences thirty (30) days after the date of membership, prorated to the contribution.

Article 27 :

1. Upon the death of a member, their spouse, a parent, or a child within the meaning of the family benefits legislation, the Mutual pays fixed allowances as follows:
   • Member: 300,000 F + a wreath worth 50,000 F
   • Spouse: 200,000 F
   • Parents: 100,000 F
   • Child: 50,000 F.

Article 28 :

1. The costs of a member or a family member within the meaning of the family benefits legislation, staying in a health facility approved by the Board of Directors, are reimbursed as follows:
   Hospitalization Expenses :
   • Public Hospitals: 40%
   • Private Hospitals: 20%
   • Consultation: 50%
   Dental Care :
   • Public Hospitals: 25%
   • Private Hospitals: 15%
   Medical Tests :
   • Public Laboratories: 30%
   • Private Laboratories: 20%
   Medical glasses
   • 50 % once every two years
   Children have a one-third copayment, and spouses have a two-thirds copayment.


2. The supporting documents for the reimbursement of hospitalization, medical, and pharmaceutical expenses are determined by a resolution of the Board of Directors.

Article 29 :

No one can claim reimbursements exceeding ten (10) times the amount of their annual contribution during the same financial year.

Article 30 :

On the occasion of a member's marriage who is up to date with their contributions, the Mutual pays an allowance of 100,000 F.

Article 31 :

Upon the birth of a child in the household of a member up to date with their contributions, the Mutual celebrates the event by granting the member an allowance of 50,000 F.
The treatment is one-time if the member and their spouse are members of MUNAP-DGB.
The supporting documents for the above fixed allowances consist of documents officially recognized in Cameroon for family benefits.

Article 32 :

On the occasion of the decoration of a member in good standing, the Mutual pays them an allowance of 50,000 F, regardless of the number of medals received.

Article 33 :

When a member is entitled to retire, the Mutual pays them an allowance of 100,000 F if they have regularly paid their contributions in the last three (3) years.

Article 34 :

1. Any amendment to the bylaws must be approved by the General Assembly on the proposal of the Board of Directors. In this case, General Assembly members shall be summoned at least one (1) month before the fixed date, by individually delivered letters duly notified, indicating the agenda.
2. Any proposal for amendment must be approved by the General Assembly by a majority of at least 2/3 of the members present or represented.

Article 35 :

1. The dissolution of the Mutual can only be decided by an extraordinary General Assembly, attended by at least 2/3 of the members or their representatives.
2. The General Assembly, in addition to dissolution, shall, by resolution, determine the transfer of the assets of the Mutual in accordance with the applicable legislation.

Article 36 :

1. Functions within the Mutual are voluntary. However, the members of the governing bodies of the Mutual may be eligible for reimbursement of expenses incurred in the interest of the Mutual and a special work allowance granted by the Board of Directors.
2. Recruitment of full-time support staff is provided for the operation of the administrative services of the Mutual.

Article 37 :

Members currently indebted to the DB-Solidarité association of the former Directorate of the Budget are not eligible for the benefits of the Mutual until they have paid their debts in full to the liquidator of the said association.

Article 38 :

Internal regulations will determine the operating procedures of the Mutual.

Article 39 :

1. These bylaws were adopted by the founding General Assembly of the personnel mutual of the General Directorate of the Budget (MUNAP-DGB) on Saturday, June 23, 2007. They can only be amended in a General Assembly.
2. The Executive Director is responsible for the declaration procedure of the Mutual.